WEBVTT
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Good afternoon, everybody.
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My name is Jennifer Gilmore
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and I'm the manager of the
P-5 Financial Assurance Unit.
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Myself and everyone here
at the Railroad Commission
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appreciate you spending
your afternoon with us.
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We're very excited to
share some details with you
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about the new LoneSTAR system
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and how it will change
how you file your P-5 forms
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as well as your W-3C and W-3X forms
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for inactive well compliance.
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I would like to remind everyone
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that this presentation
is available for download
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on the Commission's website
at the link presented here.
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In addition, we have a
Q and A feature available
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if you're watching this
presentation via Zoom.
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Please look for the Q and
A button on your toolbar
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and you'll be able to
enter your questions
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throughout the presentation.
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A few of the topics that
we're gonna be discussing
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this afternoon are taking an inside look
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at the new RRC LoneSTAR system,
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the functionality that will be available
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within the first release, P-5 filings
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and how they'll function in
LoneSTAR for new filings,
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renewals, and any other
record-only changes,
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financial assurance requirements
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and how it will be
affected within LoneSTAR,
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filling out and submitting
form W-3C and W-3X
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in the new environment and
some additional functionality
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that staffing should be excited for
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to enhance how you conduct
business within the industry
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and with Commission staff.
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To start off, I'd like to give
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a little background information
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on the LoneSTAR project as a whole.
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RRC LoneSTAR stands for
Railroad Commission of Texas
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State Tracking and Reporting.
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This project was
launched in order to move
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the Railroad Commission data
from our old mainframe system
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and into a new, intuitive,
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highly transparent user-friendly system.
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This mainframe transformation project
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is going to be a multi-biennium effort
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and is slated to consist
of four separate releases.
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Release 1 is going to
contain functionality pertaining
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to P-5 filings as well
as inactive well filings.
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We're hoping to have the new system
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available to you guys
sometime in early 2022.
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Some of the
functionality that you'll see
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within Release 1 of the LoneSTAR project
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is the capability to
file your P-5 forms,
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as well as W-3C and W-3X
inactive well filings online.
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I hope that you guys are excited
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as getting away from hard copy forms
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and mailing in these
documents as much as we are.
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Another feature within Release
1 of the LoneSTAR system
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will be the overall transparency
regarding the tracking
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of your Statewide Rule
15 inactive well compliance,
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pertaining specifically to your renewal
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and any acquisitions.
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You'll also notice
that you'll gain access
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to any P-5 and Statewide
Rule 15 compliance filings
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that have been submitted
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into the LoneSTAR
system all in one place.
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We wanna make it easier for you guys
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to be able to have a central hub
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to log into and easily access
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all of your regulatory
requirements and filings.
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With each release, you'll get
more and more functionality
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and access to Commission
filings and reports.
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Please note that any
historical filings will still be
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available for viewing on
Neubus and or microfilm
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just like they are now.
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Another new exciting
feature in LoneSTAR system
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is the siloed processing of forms.
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Staff will be processing
P-5s, W-3C, W-3X forms
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and financial assurance
forms all separately.
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Once all necessary
business rules have been met
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and the P-5 renewal or the
inactive well compliance is met
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an overall approval will be
kicked off within the system.
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So if you happen to
submit your P-5 forms
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without your financial assurance,
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you can go ahead and say
that you'll be able to view that
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your P-5s have been approved,
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and we're just waiting on
your financial assurance.
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So moving on to P-5 filings
within the new LoneSTAR system,
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the functionality that I'm
personally most excited about is
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the ability to file your
P-5 forms electronically.
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The days of filing hard copy P-5 forms
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and mailing them into us
are finally coming to a close.
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Industry will soon be able
to file any new renewal
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or record only change, P-5,
P-50 or P-5A forms within
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LoneSTAR and submit them
electronically for processing.
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You'll also be able to pay most P-5 fees
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throughout the new
system with the exception
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of course of financial
assurance obligations
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and certain plugging extension options.
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As you know, the current
online payment portal
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only supports payments
for P-5 renewal fees,
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so this is definitely a
welcomed enhancement
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to our current functionality.
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Another feature within
LoneSTAR that will be,
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that's gonna be great for everyone
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is that we're gonna have a direct link
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to the Texas Secretary of State.
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So this is gonna help when
you're registering your company,
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it's gonna cut down on processing errors
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by pre-populating the name styling,
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assumed or fictitious names
associated with the entity
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that you're registering
as well as the officer listing
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to make things simple for you
upon registration and renewal.
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Another great feature
of the system will be
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the ability for you to see a
history of your P-5 filings,
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specifically ones that are
entered into LoneSTAR.
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So this is going to look a bit different
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than what you're used
to since there won't be
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an actual form that you
receive if you're needing to obtain
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a copy of what was submitted
into the Railroad Commission.
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The new system has a
snapshot functionality,
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which allows you to obtain
snapshots of information
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that you've submitted into us.
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You can view snapshots upon
submission, approval, and denial
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of any P-5, W-3C and W-3X
forms submitted within LoneSTAR.
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We've also been hard at
work at planning and preparing
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business rules within the new
system to conduct validations
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as you update
information to help prevent
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processing errors as you go.
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So with the new features I've mentioned,
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we're hoping eventually to
see expedited processing times
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once the majority of
industry has adopted
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submitting their filings electronically.
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All right.
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So now I'd like to touch on
financial assurance obligations
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and how it's going to
look within the new system.
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Staff in our office of General
Counsel spent a lot of time
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researching our options for filing
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financial assurance
documents electronically.
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And the determination was made
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that due to certain banking laws,
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there is still a need to
require hard copy documents.
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In an effort to make the
most of our new system
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and enhance the customer experience
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regarding financial assurance process,
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we came up with some functionality
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that we think that you'll love.
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After you submitted your
financial assurance documents
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hard copy, staff will be
uploading the documents
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into LoneSTAR so that they're
viewable to you at any time.
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You'll also be able to
electronically request
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the release of these documents
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and receive correspondence
regarding your
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financial assurance
documents electronically as well.
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Since we are between topics,
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I want to remind
everyone to take advantage
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of the Q and A feature
within the Zoom conference.
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We've actually got Misty
Dosier helping moderate.
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So she's in there answering
some of your questions
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as I continue along
with the presentation.
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I know she's a fan favorite
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and she's put a lot of
work into this new system,
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so, we appreciate you Misty.
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All right.
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Let's talk about W-3Cs.
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As we spoke about before,
you'll have the ability to file
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W-3C forms electronically
within LoneSTAR.
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Another exciting feature is
going to be the auto approval
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functionality for certain filings.
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So depending on the option
chosen and business rules
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built in pertaining to
what you're certifying,
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the system may be able to
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automatically approve this form for you.
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You'll also be able
to select multiple wells
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at one time to certify specific options
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on the W-3C for an easy submittal.
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Like the form W-3C, form
W-3X has some similar features
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pertaining to the ability
to file them electronically
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and also having the time saving
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auto approval functionality
for certain filings.
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One of the most requested,
needed, and exciting features in
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LoneSTAR pertaining to
the form W-3X is the capability
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to view your 10% plugging
and or restoring progress.
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There's gonna be a grid
showing information such as
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how many wells are
required to meet your 10%,
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the number of wells that
are currently being counted
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towards your 10% and
the percentage of overall
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where you stand in achieving your 10%.
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This new feature is going
to help provide industry
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complete transparency on where you're at
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in achieving this
blanket extension option.
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Another great feature that
pertains to the form W-3X
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is the ability for the new
system to show copies
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of any abeyance of
plugging report letters
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and documentations that are submitted,
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along with functionality
to automatically calculate
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expiration date for these letters.
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So that's something new and much needed,
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we're really excited about that.
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So with any new system there's
bound to be some changes
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and a few new things that
you'll have to work towards
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getting used to due
to the data limitations
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within our legacy system,
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which as you know, it is mainframe.
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Staff had to introduce a
Long Name and Short Name
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data field within the LoneSTAR system.
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Since this project is
slated to operate under
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a multi-release approach
over a course of many years,
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we still need to be able
to feed that data back into
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mainframe as it's entered into LoneSTAR
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since there are a lot of
other programs and filings
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still utilizing data from
mainframe while they wait
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their turn within the
transformation project.
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Currently our legacy system only allows
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for a 32 character
limit on entity names.
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As some of you may be aware
if we've ever had to contact you
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to approve an abbreviation
for your company name.
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You'll still enter your company
name just as you would
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to match Secretary of
State records, if it applies.
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Once you enter your entity name,
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a short name will be
automatically populated.
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If the name had to abbreviate,
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had to be abbreviated
within the short name,
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the filing is gonna be set
to manual review to ensure
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that the name is abbreviated
appropriately so that it can be
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fed back into the mainframe
system for the time being.
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Finally a few important
updates to current processes
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and how that will change
once the new system launches.
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The current process
to assign filing rights
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within the Railroad
Commission's online system
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is by filing the SAD
form with our help desk.
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In the new system, filing
rights are gonna be designated
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through the new RAMP system.
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RAMP stands for RRC
Access Management Process
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and will be the agency's
new single sign on application.
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Once a delegated
administrator is assigned
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they can log into the RAMP dashboard
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to manage their organization's
authenticated users.
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Another change that you'll
want to note about this process
00:12:01.390 --> 00:12:04.510
is that only people who
have been designated
00:12:04.510 --> 00:12:07.070
with filing rights through
RAMP will be able to
00:12:07.070 --> 00:12:10.190
file documents on the
company's behalf in LoneSTAR.
00:12:10.190 --> 00:12:11.840
So that's very important.
00:12:11.840 --> 00:12:16.600
And in an effort to be
consistent across the board,
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the way staff is planning on
translating that into any hard
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copies that are submitted after
LoneSTAR has been launched,
00:12:22.820 --> 00:12:26.220
would be to require that
the person signing the filings
00:12:26.220 --> 00:12:28.830
be listed as a filing
agent on the form P-5A
00:12:28.830 --> 00:12:32.210
if they're not an employee
or officer of the company.
00:12:32.210 --> 00:12:34.350
It's important to make sure
that anyone that you're needing
00:12:34.350 --> 00:12:36.990
to file these regulatory
documents in the new system
00:12:36.990 --> 00:12:38.540
have been registered with RAMP
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and assigned the appropriate privileges.
00:12:45.310 --> 00:12:47.470
I've added the department's
contact information here
00:12:47.470 --> 00:12:51.300
if you've got any further
questions after this presentation.
00:12:51.300 --> 00:12:55.423
Let's check the Q and A,
see if there's any questions.
00:12:56.700 --> 00:12:59.800
Looks like everything has been
answered and taken care of.
00:12:59.800 --> 00:13:01.733
Thank you for doing that, Misty.
00:13:05.730 --> 00:13:08.000
All right, well, I'd like
to take this last minute
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of your time to thank you
00:13:09.270 --> 00:13:11.400
for spending your afternoon with us.
00:13:11.400 --> 00:13:13.890
I hope everyone is excited
as we are for this new
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regulatory adventure that
we're about to go on together.
00:13:16.870 --> 00:13:19.180
I'd also like to remind
everyone to please complete
00:13:19.180 --> 00:13:22.800
the evaluation on the
Commission's website linked here.
00:13:22.800 --> 00:13:24.240
We really love hearing from you guys
00:13:24.240 --> 00:13:25.821
and appreciate the
feedback that you provide
00:13:25.821 --> 00:13:27.930
to help us ensure that
we're providing you
00:13:27.930 --> 00:13:31.590
with relevant content on
topics that you're interested in.
00:13:31.590 --> 00:13:34.630
You can also view an archive
of this webinar presentation
00:13:34.630 --> 00:13:36.630
on the Commission's
website in the same section
00:13:36.630 --> 00:13:40.030
that you were able to find
a copy of this presentation.
00:13:40.030 --> 00:13:41.726
Have a great afternoon guys.
00:13:41.726 --> 00:13:44.976
(indistinct)
00:13:49.060 --> 00:13:53.570
Jennifer, I have a few
questions that have been asked
00:13:53.570 --> 00:13:56.700
and I think it would be
important to put it out there.
00:13:56.700 --> 00:14:00.350
So people are asking
how will industry be notified
00:14:00.350 --> 00:14:01.993
when the system launches?
00:14:03.100 --> 00:14:06.570
Okay, so we plan on
making an announcement,
00:14:06.570 --> 00:14:10.830
obviously on the website,
we will do a notice to operators
00:14:10.830 --> 00:14:13.956
and we also plan on including a notice
00:14:13.956 --> 00:14:17.110
in everyone's P-5 renewal
packet that'll still be mailed out
00:14:17.110 --> 00:14:19.983
until you've registered
within the new system.
00:14:24.860 --> 00:14:29.123
Okay, so there are a couple
questions now, let's see.
00:14:34.990 --> 00:14:37.320
So, Jody
Curtis had a question.
00:14:37.320 --> 00:14:41.563
What is the due date for
signing people up in RAMP?
00:14:43.030 --> 00:14:44.800
Currently there's
not a due date.
00:14:44.800 --> 00:14:47.050
Just know that when you plan on,
00:14:47.050 --> 00:14:50.450
once the system launches and
you need to utilize the system,
00:14:50.450 --> 00:14:52.420
at that point you'll have
to register for RAMP.
00:14:52.420 --> 00:14:54.210
But there's not a time limit
00:14:54.210 --> 00:14:56.260
for when that needs
to be done currently.
00:14:59.250 --> 00:15:04.250
And it looks like, when will
the new sign-ons be required?
00:15:04.570 --> 00:15:07.210
The new sign-ons will be
required as soon as you're ready
00:15:07.210 --> 00:15:11.263
to work within the new
LoneSTAR system once it launches.
00:15:18.220 --> 00:15:21.830
So the question is, so
the first quarter of 2022
00:15:21.830 --> 00:15:25.390
for the release, that is
what we are shooting for.
00:15:25.390 --> 00:15:28.730
We're hoping the beginning
of the year sometime
00:15:28.730 --> 00:15:31.160
to get everything available to you guys
00:15:31.160 --> 00:15:32.883
to utilize the new system.
00:15:33.780 --> 00:15:36.143
But there is nothing final as of today.
00:15:42.000 --> 00:15:43.700
When should I sign up for RAMP?
00:15:43.700 --> 00:15:46.220
Again, you know, just whenever you plan
00:15:46.220 --> 00:15:48.383
on utilizing the new system.
00:15:50.570 --> 00:15:52.730
We might launch the system
and you're not ready to renew
00:15:52.730 --> 00:15:55.120
your P-5 and for a couple months.
00:15:55.120 --> 00:15:57.040
So just make sure you sign up prior
00:15:57.040 --> 00:15:58.790
to whenever you're ready to use it.
00:16:00.340 --> 00:16:03.670
So Jennifer
there's seems to be
00:16:03.670 --> 00:16:05.550
a lot of questions about RAMP.
00:16:05.550 --> 00:16:09.070
So if operators are already registered
00:16:09.070 --> 00:16:12.660
to access information through our cases,
00:16:12.660 --> 00:16:16.560
RAMP has already been
launched through that system.
00:16:16.560 --> 00:16:19.330
So your user password that
you've already set up there
00:16:19.330 --> 00:16:22.773
will already have you registered
to enter into LoneSTAR.
00:16:24.360 --> 00:16:27.110
Yes, thank you, that's real
important to remember, too,
00:16:27.110 --> 00:16:30.113
if you're already in cases,
you're already halfway there.
00:16:31.939 --> 00:16:32.772
And this is Michelle.
00:16:32.772 --> 00:16:35.300
Let me add that all these risks,
00:16:35.300 --> 00:16:37.743
all used for RRC pipe as well.
00:16:38.690 --> 00:16:39.660
Yes, that's correct.
00:16:39.660 --> 00:16:41.493
It's also available in pipes.
00:16:42.950 --> 00:16:44.723
Will there be training provided?
00:16:45.930 --> 00:16:49.380
Yes, eventually we're going
to work on doing something
00:16:49.380 --> 00:16:51.420
similar to this webinar to walk people
00:16:51.420 --> 00:16:54.080
through the process
and filing the new things.
00:16:54.080 --> 00:16:56.950
We're going to have
training material available
00:16:56.950 --> 00:17:01.810
to you guys as well to walk
you through the process.
00:17:01.810 --> 00:17:03.540
Fortunately, the, you know,
00:17:03.540 --> 00:17:07.280
everything should
be fairly user-friendly.
00:17:07.280 --> 00:17:08.680
That was our main goal.
00:17:08.680 --> 00:17:09.513
We want to make.
00:17:09.513 --> 00:17:11.380
We wanted to make sure that
we're giving everyone a system
00:17:11.380 --> 00:17:14.040
that's intuitive and easy to work in,
00:17:14.040 --> 00:17:16.936
and it makes sense what
you're filing and there's, you know,
00:17:16.936 --> 00:17:19.860
it's, it should be user-friendly,
00:17:19.860 --> 00:17:21.250
that's our main goal, but of course,
00:17:21.250 --> 00:17:23.900
staff is also here to answer
questions along the way.
00:17:29.430 --> 00:17:32.720
And another question about,
as a consultant I usually file,
00:17:32.720 --> 00:17:34.800
but I might not be listed on the P-5A.
00:17:34.800 --> 00:17:36.470
Will we still have the ability to file
00:17:36.470 --> 00:17:40.860
and then have the operator
get to, get on to sign?
00:17:40.860 --> 00:17:42.310
Yeah, that's where you'll designate
00:17:42.310 --> 00:17:45.410
the filing rights within RAMP.
00:17:45.410 --> 00:17:47.960
So if they give you
permission to file stuff
00:17:47.960 --> 00:17:51.110
on their behalf within the
single sign on application,
00:17:51.110 --> 00:17:52.260
then you'll be able to.
00:18:02.227 --> 00:18:03.060
And.
00:18:06.350 --> 00:18:08.870
Will we receive
messages from the P-5 staff
00:18:08.870 --> 00:18:11.180
working our renewal via RAMP?
00:18:11.180 --> 00:18:12.900
You won't get messages via RAMP,
00:18:12.900 --> 00:18:15.380
you'll get messages via LoneSTAR.
00:18:15.380 --> 00:18:19.790
So once we kick off some
sort of problem letter there,
00:18:19.790 --> 00:18:22.720
you'll get an email to the main account,
00:18:22.720 --> 00:18:24.850
as well as to the person who filed it
00:18:24.850 --> 00:18:27.773
to explain what the issue
was when you process.
00:18:32.830 --> 00:18:37.413
So I believe that was all the questions.
00:18:38.870 --> 00:18:40.953
Let me take one quick look.
00:18:44.830 --> 00:18:46.840
There's a couple
more on the bottom there,
00:18:46.840 --> 00:18:49.235
Jennifer, they came in at 1:20.
00:18:49.235 --> 00:18:50.183
Ah, okay.
00:18:52.560 --> 00:18:56.320
So this question, if your
P-5 is due to renew March 1st
00:18:56.320 --> 00:18:58.440
and the LoneSTAR system is not active,
00:18:58.440 --> 00:19:00.520
will you still need to
submit your P-5 packet
00:19:00.520 --> 00:19:01.880
in hard copy form?
00:19:01.880 --> 00:19:02.713
Yes.
00:19:02.713 --> 00:19:04.520
Until the new LoneSTAR system is active,
00:19:04.520 --> 00:19:07.900
you won't be able to
use that functionality.
00:19:07.900 --> 00:19:11.530
Once we are active
and you've gone through
00:19:11.530 --> 00:19:13.840
your renewal cycle and
you've entered your information
00:19:13.840 --> 00:19:16.163
to RAMP you'll be able
to use the new system.
00:19:17.990 --> 00:19:21.960
And this is a follow up
question to the filing agent.
00:19:21.960 --> 00:19:24.970
So the P-5A needs to
be filed or just assigned
00:19:24.970 --> 00:19:26.580
through RAMP for consultants?
00:19:26.580 --> 00:19:27.540
Yes.
00:19:27.540 --> 00:19:30.570
So it's similar to the SAD form now.
00:19:30.570 --> 00:19:33.240
You've got the administrator
account and then you've got
00:19:33.240 --> 00:19:37.630
the per people with
permissions underneath that.
00:19:37.630 --> 00:19:39.560
So as long as you've
got permission to file
00:19:39.560 --> 00:19:42.110
specific forms for that
company you'll have access.
00:20:02.020 --> 00:20:03.193
All right.
00:20:07.160 --> 00:20:09.820
And if that's everything you
guys can always reach out
00:20:09.820 --> 00:20:11.910
to myself or Misty with questions
00:20:11.910 --> 00:20:14.150
or the P-5 department specifically.
00:20:14.150 --> 00:20:17.020
We're happy to answer your
questions about the new system.
00:20:17.020 --> 00:20:18.330
We're really excited.
00:20:18.330 --> 00:20:19.640
We've been working really hard on it.
00:20:19.640 --> 00:20:22.076
So, we appreciate you
guys being here today
00:20:22.076 --> 00:20:24.223
and we're all looking forward to it.
00:20:25.725 --> 00:20:27.725
Y'all have a great afternoon, thank you.
00:20:29.994 --> 00:20:31.121
Jen, hang on one second.
00:20:31.121 --> 00:20:33.183
Misty's still typing answers.